SIGNS

Signs reflect the company’s public image and are also a marketing tool to attract new accounts. Signs should be clean and in good condition. Posts should be routinely painted to keep them looking fresh and free from rust.

Installation- When a resident submits a 30 Day Notice to vacate and the property is put back on the market for rent or a new account is signed, a sign should be installed immediately in order to provide maximum exposure and reduce vacancy time. Signs are installed in a professional manner (straight, good condition) and in a place easily visible to street traffic. Each time a sign is installed, it should be noted on the Equipment Inventory Ledger on the tablet.  

Pictures of the property will also be taken at this time for advertising on the internet and newspaper. Because of our desire to take interior photos, you would schedule an appointment with the resident. If this is not possible, then initial exterior photos should be taken at a minimum, until interior photos can be taken.

Once a property has rented, the “Already Rented” sign should be attached as soon as possible to the existing sign. This provides a resource for marketing that shows we have done our job. Log this in your “Equipment Inventory Ledger” on your tablet.

Removal-the sign and any riders are removed when performing the Move-in Inspection with the resident. The resident has been advised NOT to remove the sign themselves. If they have taken the sign down and it has become damaged in the process, they can be held liable for its replacement. Once removed, you will again make a note on your sign inventory log.

Sometimes signs become damaged during extreme weather conditions. If you discover a sign has been damaged by wind, etc. you will repair, remove or replace it, as the situation warrants.  

LOCK BOXES

During your first walk through inspections, a lock box will be installed to provide access for Vendors, staff, etc.  When you install a lock box, the number should be listed on your “Equipment Inventory Ledger” log.  When you conduct your Move-In Inspection, the lock box is removed and logged again on the “Equipment Inventory Ledger”.

FORMS/SUPPLIES

It is your responsibility to monitor your inventory and keep an adequate supply of forms, paint, hardware, locks, etc. stocked in your vehicle at all times. A vehicle inventory list is attached for your review. Being organized can save time and create an environment for success.