Complete Set Up of Employees

Keys to successful compensation

  1. Compensation has to allow for company profitability or there will be no company.
  2. Employee must be paid what they are worth to the company.
  3. Employees have different compensation needs based on age and individual social/economic barriers.

Components of Compensation

  1. Payroll
  2. Wages
  3. Salary
  4. Commission
  5. Salary + bonus
  6. Incentives
  7. Sales incentive program
  8. Self-development courses
  9. Career ladder opportunities
  10. Recognition and awards programs
  11. Placement potential throughout the system (U.S. and International)

Benefits

There are two categories of benefits, Compulsory Benefits and Voluntary Benefits. Examples for both are listed below.

Compulsory Benefits

  1. FICA (Federal Insurance Contributions Act)
  2. FUTA (Federal Unemployment Tax Act)
  3. Workman’s Compensation
  4. Health Insurance (some states)
  5. Jury Duty
  6. Maternity Leave

 

Voluntary Benefits

  1. Health Insurance
  2. Sick Pay
  3. Vacation
  4. Holidays
  5. Paid Personal Leave of Absence
  6. Disability Insurance
  7. Paternity Leave
  8. Profit Sharing Plan
  9. Additional compensation based on factors such as productivity, length of service, and overall contribution to the benefit of the business operation.

Establish office policies

We strongly encourage you to adopt written policies and procedures for all of your employees. This will help you be fair, consistent and avoid many future misunderstandings or conflicts. Employees know upfront what is expected of them and what they can expect from you. The rules that you publish need not be an all-inclusive list, but should cover the majority of situations that you could encounter on a day-to-day basis.

 

Recruiting is a major part of your business and should begin approximately 4-6 weeks before your office opening. Recruitment of professionals is a continuous process. Even if you have a full staff, you never know when someone is going to leave, so you always need to be prepared.

A primary method of recruitment is Career Builders, Ad placement, and run dates are important, but a greater concern is content.  You want to design your ad to entice a person that neither knows you nor your business practices to come in and hear what you have to offer.

Also, look for recruiting referrals from employees and customers.  A simple “career opportunities available” sign at the front of the office can inform your customers in an unobtrusive manner that you are looking for qualified employees.

See Property Management Employment Manual

 

Set up accounting/payroll systems

Several procedures are used to monitor the flow of business.  

Using payroll forms, quarterly taxes report forms and time sheets are part of the financial bookkeeping necessary to maintain approved employment procedures in the most efficient and effective manner.  Doing daily and weekly paperwork on schedule will prevent big headaches and financial problems in the future

We recommend using a third-party payroll service like Paychex, ADP or QuickBooks Payroll by Intuit.

https://www.paychex.com/

http://payroll.intuit.com/

www.adprun.com

 

Tax Reporting Summary  

Your payroll provider will supply the appropriate tax reporting that may apply to your office. We recommend that you contact your provider for a complete breakdown.