Monthly Exterior Inspection (See Video For Process)

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Each month you will be required to drive by each property to inspect the exterior condition if the owner’s management agreement calls for it. You will fill out an “EXTERIOR INSPECTIONS Tab on the tablet".  In it, you will note whether the resident has been abiding by the conditions of their rental agreement by keeping the grass watered and mowed, planters weeded, bushes trimmed, driveway free of oil and non-operable vehicles, trash cans put away, etc.  In the event you find a violation of the lease while you are conducting an inspection you will issue a Property Violation Notice to the resident requesting that they correct a particular item.  You will do this by posting the notice on the front door of the property and or putting a copy in the mail.

The resident has 10 days in which to correct whatever your request was for.  You will make a notation in the monthly exterior report that you issued a violation and what it was for.  For every property’s Exterior Inspection Report, you will note the date you first drove by the property, as well as its condition. When you return to the office, if you issued a violation, your copy will be filed in your tickler file on the date you are to follow-up.  Scan the document into M1 if you didn’t generate from within M1.

If the resident fails to comply with the original violation, you can issue either a “Final Notice” or a “10 DAY NOTICE TO PERFORM COVENANT OR QUIT”.  You can post this or put it in the mail.  If this fails to get the desired results, you may be forced to issue a “3 DAY NOTICE TO PERFORM COVENANT OR QUIT”.  These notices are both posted and mailed.

In the event no violations are written, this is your opportunity to notice what is going on at the property and in the neighborhood.  You may find it necessary to call the owner about considering trimming trees, or advising about some other activity that may be of interest to them.  If the property is showing improvement as a result of the care the resident is taking of it, you should send a note thanking the resident and advising the owner of such.  This can be done via email in M1 with any recommendations for the resident.

Forms to Use

  1. Exterior Inspection Report (States 1st Notice or Final Notice on the same form) (FROM M1)
  2. 10 Day Notice to Perform Covenant or Quit (Report in M1 Legal Documents)
  3. 3 Day Notice to Perform Covenant or Quit. (Report in M1 Legal Documents)
  4. Warning Notices
  5. Violation Notices