Monthly Calendar of Accounting Tasks
The following is an example of Calendar of Tasks for the Accounting Division based on Daily, Weekly and Monthly Tasks. Some items repeat while others only occur once throughout the month. There is a certain measure of flexibility to move tasks around, as the schedule permits, so long as the deadlines are met. For that reason, this is really more of a snapshot of the suggested schedule and should not be looked at as the only way to accomplish these tasks throughout the month.
Daily Items
- Check Emails & Voicemail
- Team Meeting (8:30-9:00am M,T,Th,F & 10:30-12:00pm on Tuesdays)
- Deposit (Daily 1st-15th; Every two days after the 15th)*
- Checks to Owners
- Balance Accounts
* Deposit from the 1st - 6th is done as a Bulk Post; Deposit from the 7th - 30th is done as a Ledger Post
Weekly Items
- Sweep of Commissions; Check issued to M1 Red Account
- Pay Invoices on Tuesdays
- Eviction Updates (email attorney on Tuesday; update owner on Thursday)
- General Business (generate numbers on Tuesday to review in Wednesday's Team Meeting)
- Check Close-outs
- Security Deposit Disbursements; check move-out log
- Personal Development every Thursday (1hr)
- Departmental Meeting
- Weekly Reports submitted each Friday
- Take action on Late Fee Collections; emails, letters, & phone calls
- Issue Thank You Card
Monthly Items
- Generate 3 Day Notices and assess Late Fees (beginning the 6th of the month)
- Review Invoices with Property Inspectors on the 1st of the month
- Supervisory Fees
- Owner Statements
- Retains Calculated (twice a month: on the 1st to make sure enough is retained for upcoming bills; on the 15th to make sure we are not retaining more than is necessary and releasing a check to the owner for any overage.)
- Lease Renewals
- Update New Leases
- Month-end Reports