Introduction

This manual covers all items relating to employees as well as other administrative items that do not fall under other specific job categories.

Employee Database

Management One Licensed Operating Systems recommends using the JIAN http://jian-employeefilebuilder.software.informer.com/4.0/  employee database for tracking employment performance, reviews, reprimands, etc.

To check or make changes to the employee Database, open up the link found on the desktop (JIAN Employee File Builder) Please note with later versions these instructions could change somewhat;

  1. Click “open existing database”, there is no password set up, click ok.
  2. Go to file, open, click on Your Company, and click ok, there is no password set up, so all you have to do is click ok.
  3. To find an existing employee, click on “go to” up at the top, select find, then type in the employee’s name.
  4. Once you have selected the employee that you are looking for you can use the tree on the left hand side to make any changes or additions. Under “performance” is where you would put in positive or negative feedback. Copy and paste the document from word if it is a memorandum or written warning. You can also just type directly into the box.
  5. Under the job history tab is where you would put in any notes of promotion and change the next review date.

To Add an Employee

  1. Open up the database and select add at the bottom of the screen. The employee code is the employee’s first initial and then last name. Fill in all the blanks on the first tab then click the Current Job tab and fill in the information there as well. Once you have done this then click SAVE.
  2. On the tree select the “relative” tab and this is where you will add the emergency contact information.  
  3. Then select the “benefit” tab from the tree, this is where you will enter what benefits the employee will be eligible for and when.

 

To Write-up an Employee; with a Memorandum

  1. See memorandum of discussion and written warnings in m1 software - Search in Doc Drop in the command center

To Terminate an Employee

  1. First note under the performance tab as to why the employee was terminated. If they gave notice then copy and paste the notice into the file. If you terminate them, make sure to note in detail why the termination took place. Also note if they left on good terms and are eligible for rehire.
  2. Under the Job History tab there is a button at the bottom called “terminate”.  Select this button and follow the prompts to execute the termination. Once an employee file has been terminated it can’t be reinstated.   You will have to create a new employee file should the employee come back to work for "Your Company".